For organisers and employers
Twenty applications, one deadline
Bringing in speakers and exhibitors, or sponsoring foreign staff, isn’t one visa repeated. It’s a project with a fixed date, several indexes and several nationalities — and the nationality that needs extra clearance is the one that decides your timeline. We run it as one job, on one invoice.
4:3 · 800×600 Exhibition stand at JIExpo or ICE BSD, foreign exhibitors at work. Shoot at a real event you handled.
Two jobs, one relationship
Which of these is you?
Both bill as a company, and a company frequently turns out to be both. They are not the same piece of work, though, and the thing that goes wrong is different in each.
You’re running an event
One immovable date, a delegation split across indexes, and speakers who confirm late. What goes wrong here is time: a calling-visa nationality needs weeks of clearance nobody budgeted for, and you find out at the counter.
Start eight weeks out. Earlier if any speaker holds a passport that needs clearance.
You’re employing foreigners
One or two people at a time, each with a permit that expires, a passport that expires, and reporting obligations in between. What goes wrong here is drift: nobody owns the renewal calendar, and a permit lapses while the employee is still at their desk.
An expired KITAS is the employer’s problem before it is the employee’s.
Event visa handling
Counted backwards from your event date
One project manager, one document portal, one deadline. Speakers on C10, exhibitors on C11 or C11A, delegates on whatever their nationality already allows — and we will tell you which of your delegates need nothing at all.
- Intake
- Bulk by spreadsheet or portal
- Sponsorship
- We sponsor, or work with your Indonesian entity
- Tracking
- Live status per attendee, shared with your team
- Lead time
- Start 8 weeks out; calling-visa nationals need longer
- Delegates
- Checked against the exemption list first, free of charge
- Billing
- One invoice to the organiser, NPWP, IDR or USD
The indexes an event actually needs
| Index | Who it covers | Stay | Our fee |
|---|---|---|---|
| C10 | Event speaker visa | 60 days | Quoted per case |
| C11 | Exhibitor & MICE visa | 60 days | Quoted per case |
| C11A | Exhibitor visa, calling-visa nationalities | 60 days | Quoted per case |
| D17 | Multiple-entry audit & inspection visa | 1 / 2 / 5 yrs | Quoted per case |
Our fee is quoted per case. Immigration charges are passed through at cost and itemised on your invoice, separately from our fee — never marked up. Ask what yours would cost →
The delegate rule. Somebody sitting in the audience is not on C10. On the nineteen exempt passports they need nothing, and we will not sell them anything — send us the delegate list and we’ll mark the ones who do need a visa. Check a passport
Standing corporate account
For staff, and for the people who keep coming back
Most companies with frequent visitors are buying single-entry visas over and over. A multiple-entry visa breaks even at roughly the third trip in a year, and it removes an application from every trip after that.
| Index | What it’s for | Stay | Our fee |
|---|---|---|---|
| D2 | Multiple-entry business visa | 1 / 2 / 5 yrs | Quoted per case |
| C20 | Technical work visa | 60 days | Quoted per case |
| C22B | Company internship visa | 60 days – 2 yrs | Quoted per case |
| E23 | Work KITAS | 12 months | Quoted per case |
| E28A | Investor KITAS | 12–24 months | Quoted per case |
A visit visa never covers employment. If your visitor is being paid for work performed in Indonesia — by you or by your Indonesian entity — the answer is a work KITAS however short the assignment is, and Imigrasi does enforce it. We would rather lose the sale than set your company up for a deportation and a re-entry ban.
- Frequent travellers
- D2 multiple entry, 60 days per entry
- Break-even
- Roughly the third trip in a year
- Auditors & inspectors
- D17 for branch audits and quality control
- Technicians
- C20 for installation and repair, not C2
- Expiry tracking
- Calendar per employee, reminders at 60/30/7 days
- Billing
- Consolidated monthly invoice
What sponsorship commits you to
The part most quotes leave out
Sponsoring a foreign employee is not a one-off purchase. It is an annual obligation with its own filings and its own official charges, and it belongs in the budget before you make the offer — not after.
RPTKA
The foreign worker plan, approved by the manpower ministry before the permit exists. Position, duration and the Indonesian understudy, filed and renewed.
The worker levy
A per-worker charge payable to the state for each month of the permit. Set by regulation, paid at the current rate, itemised on your invoice at cost.
Reporting
Periodic obligations to Imigrasi and manpower for as long as the person is employed. Missed reports are how a compliant company becomes a non-compliant one.
Renewal
Permits expire annually and passports expire on their own schedule. Both need to be in a calendar somebody owns.
We publish no figures for any of this. The tariffs move, and a stale number here becomes a headcount budget built on the wrong arithmetic. They are quoted from the current schedule for your headcount and passed through at cost, itemised separately from our own fee.
Our fee is quoted per case
There is no price list, because the honest number depends on your nationality, the index and how fast you need it. What does not move: immigration charges are passed through at cost and itemised on your invoice, separately from our fee. We never mark them up.
Getting started
Four steps, and the first one is free
-
01
Tell us the shape
Headcount, nationalities, roles or event date. No documents yet, and no charge — this is the conversation where we tell you if you’re over-buying.
-
02
Written scope and quote
The indexes each person needs, the lead time driven by the slowest passport, our fee and the official fees, separately. It holds for fourteen days.
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03
Onboarding
Company details, NPWP, a named contact on your side and one on ours. Documents come in by portal, never by email attachment.
-
04
Filing and tracking
We file, chase and collect. Your contact sees status per person, and renewals go into the calendar the day a permit is issued.
FAQ
What companies ask first
Do we need our own Indonesian entity to sponsor someone?
For a work KITAS, yes — the sponsor has to be the company employing the person, so it must be an Indonesian legal entity with the right business classification. For visit visas we can sponsor directly, which is what most organisers and most first-time visitors use. If you are setting the entity up, C12 covers the pre-investment trips while you do.
Can you invoice our head office abroad?
Yes. Indonesian entities get an NPWP invoice with tax itemised; foreign entities can be invoiced in USD at the rate on the invoice date, with the official Indonesian charges shown at cost in rupiah alongside the converted figure so your finance team can reconcile it.
We have twelve people arriving for an expo across five nationalities.
That is an event batch, and it is one project rather than twelve cases. Send the list with nationalities and roles and you get back a single timeline keyed to your event date, marked with who needs clearance, who needs a visa, and who needs nothing at all.
One of our employees is already here on the wrong visa. Can you fix it?
Sometimes, and the honest answer depends on which visa and how long. Tell us before the expiry date rather than after — the options narrow sharply once someone has overstayed, and the ones that remain are more expensive than the ones that were available a week earlier.
Who at ORP will we actually deal with?
A named account manager, not a queue. For an event, a project manager who owns the date. Company accounts also get direct escalation, because when something goes wrong before a deadline the thing you need is a person, not a ticket.
Send us the headcount
Nationalities, roles and dates — or the delegate list. You’ll get the indexes, the lead time set by your slowest passport, and one quote with our fee and the official fees itemised apart. Free, and no sign-up.